Foodsoft

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Foodsoft Documentation ​

This written documentation consists of several parts. It is created, just like the Foodsoft software, by volunteer food coop enthusiasts free of charge in their spare time.

Although we try our best, this documentation will probably never be perfect. Much of it was written by the authors from the perspective of using Foodsoft in their own food coop and in the situation in Austria with the great support of IG Foodcoops. If you notice anything, please use the comment function to write a comment on how we could describe it better! Or, even better:

This documentation is part of the Foodsoft Source Code. The content can be easily edited via the web browser: Github. You are welcome to get access to collaborate and help complete the documentation. Please refer to the guide.

This manual is intended for all people who are interested in Foodsoft. For reasons of readability, however, only the female form is used for gender-specific terms - except where terms are stored differently in Foodsoft (e.g. "Benutzer/innen", "Lieferanten" - here the terms of Foodsoft are used for clarity).

Foodsoft Application ​

If you are new to your food coop and just want to get to know Foodsoft for ordering, you are in the right place.

  • Starting and Navigating Basic information for users, navigation in Foodsoft: where do I find what?
  • My Profile & Order Group Explanation of your own Foodsoft account and your own order group, personal settings, use of the payment reference calculator
  • Communication Foodsoft messages, member contacts, polls and other tools for communication in the food coop
  • Information & Documents Central storage and joint editing of information and documents

Foodsoft Administration ​

What Foodsoft can do, how it can support your food coop, and how you can set it up. Even in the day-to-day operation of the food coop, Foodsoft needs administrators who take care of the background tasks, ensuring that there are regular orders, that articles in Foodsoft are up-to-date, and that orders are billed and supplier invoices are paid.

  • Overview Functional overview and application possibilities of Foodsoft
  • Suppliers, Articles and Categories Management of suppliers and articles
  • Orders Management of orders and invoices
  • Storage Manage the food coop warehouse and product inventory
  • Finances Overview page on financial functions and their use
  • -- Member accounts for credit Management of the credit accounts of all food coop members and transactions
  • -- Link bank account with Foodsoft Automated recording and processing of payment receipts and disbursements on food coop bank accounts, activate payment reference calculator
  • -- Deposits How deposits can be handled in food coops and recorded in Foodsoft
  • Users Management of all members, order groups, work and message groups, assignment of administrative permissions
  • Settings Explanation of global/administrative settings of Foodsoft
  • Database access via phpMyAdmin Making changes for which there is no user interface yet, including creating custom fields like membership fees
  • Demo Installations Try out Foodsoft without affecting your production instance

Foodsoft Development ​

Foodsoft is a freely accessible software and is constantly being improved and developed. If you want to install a Foodsoft yourself or contribute to the development, you are in the right place.

Other Foodsoft Documentations ​

These documentations are incomplete and not up-to-date.

Foodsoft Alternatives ​

  • Foodcoop-Shop
  • Billing via paper lists (maybe someone wants to write a guide for this?)

Why "advertise" alternative options in a documentation for Foodsoft? In case someone has strayed here, for example, looking for documentation for the Foodcoopshop, or wants to get an overview of Foodsoft apps, or just wants to know what this "other Foodsoft" is all about.

Other Manuals for Food Coops ​

Other Tools for Food Coops ​

Austrian Food Coops: Forum and more ​

The following services are available for Austrian FoodCoops via https://fcoop.at/:

  • Forum
  • Etherpad (Collaborative text editor)
  • EtherCalc (Collaborative spreadsheet processing)